Exchange 2010 Archiving vs 3rd Party Archive: How to Meet Compliance
Exchange 2010 Archiving comes with many benefits, less need for PST files, improved retention over Exchange 2007, and basic e-discovery features... But does Exchange 2010 Archiving replace the need for third party archiving software?
After review, Exchange 2010 archiving won't be able to replace third party systems, but it will be able to coexist. Third party archives can be more complimentary than competitive with Exchange's archiving tool set.
For example, when addressing compliance issues, the backend rules governing Exchange's "Move to Archive" and "Keep for" holds are inadequate for many compliance policies. In theory, IT can impose "Move to Archive" and "Keep for" policies by delineating archive and retention guidelines. In actuallity, those guidelines are just that - guidelines - and end users often have the ability to institute their own policies that define what they archive and how long to retain these documents in the archive.
This isn't acceptable for many regulations. Insert third party archiving solution here. With a third party archiving application, IT can act as a centralized compliance staff that can adequetly define and enforce archiving and retention policies so that investigators and auditors can have confidence when searching through the archive. In addition, many third party archivers can cover a broader range of digitally stored information, not just email. SharePoint, IM, Social Media, and SMS (texts) Archiving are all important when meeting compliance regulations.
Also, because the Exchange 2010 mailbox is under user control, users can edit or delete content until a legal hold is placed on the mailbox. In this instance, a third party application can better enforce content archiving, thus ensuring a more complete e-discovery process.
Not only this, but most third party archiving solutions include better tools to support e-discovery searches - tools that allow for greater granularity in searches that can be definable across multiple mailboxes.
Lastly, in Exchange 2010, users can archive PSTs, but the files must be ingested manually. This leaves room for user error - users can miss a PST, not know how to archive the PST, not know that they are required to archive certain files, or just simply not perform the ingestion. Third party archivers often have PST crawlers or other tools that will automatically find and ingest PST files into the archive. This will ensure that all relevant material is on hand to meet retention policy and ensure a hiccup-free e-discovery process.
Download the webinar to see how cloud powered archiving is changing the email archiving market.
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