Data Archiving… Everything or Nothing at All?
There are two major data management issues that revolve around the dilemma of whether to archive everything, or nothing at all. Each side has apparent benefits and draw backs, but choosing each extreme will most likely end your organization in an unfortunate situation.
A lot of companies, that practice some sort of back up and indexing system, ultimately save everything - forever. While the better-safe-than-sorry approach may theoretically prevent losing critical information or saving information for HR investigations, the reality is that all this data is lost in a complex and overloaded index. So while IT professionals are struggling to keep up with the data, when the time actually comes to retrieve an email or an attachment, it could take weeks when you only have days.
On the other hand, some companies find themselves practicing "underground archiving." Underground archiving is most often caused by strict retention policies where emails are deleted or moved before the end user is done with it. In this situation, the company will delete or archive that email. However, because the user still wants ready access to the file, they create personal archives such as a PST file or other "makeshift" solution. These can cause a number of problems, from creating a serious burden on the email client, to privacy, ediscovery, and retrieval issues.
However, email archiving isn't a give and take scenario. In reality, archiving solutions can give the benefits of saving everything, while also giving ready access to emails in the archive through advancing eDiscovery solutions. Thanks to evolving technology and solutions like cloud-powered email archiving, the decision to archive doesn't have to be a difficult one.
Download the Free White Paper: Why Use Cloud-Powered Hosted Email Archiving, In it, you will find the answers to: Why you should archive your content? Why hosted archiving makes sense? and What are the key issues to consider in selecting a vendor?
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