Email Archiving to Save Money, Time, and Disaster
With the Federal Rules of Civil Procedure and the growing regulations of data retention facing organizations and firms, the chatter surrounding email archiving solutions is turning to a roar. Headlines share horror stories of institutions that failed with email back ups and data retention, resulting in devastating ramifications e.g. the Boston City Hall email deletion of public records law.
Because organizations are unsure of what to save and what not to save, they find themselves with a dilemma: delete email or face data overload. It is the same uncertainty that leads many to believe backup and archiving are the same service. They are not. A backup is a disaster recovery service, yet it is not designed to hold all emails, and in many occasions emails are deleted before a proper backup can take place and as a result those emails are lost.
To rectify this dilemma email archiving presents a solution in which the email server and the backup system work collectively to save data. A common misconception is that these email archiving solutions are essentially massive file cabinets. In reality, solutions are not colossal storage facilities, they can operate in real time. Sonian, for example, provides not only email storage, but quick and efficient eDiscovery as well. So now, unlike backing up to tape, retrieving necessary emails in a timely manner is possible.
One of the many pitfalls to a "blanket approach" of keeping all emails is expensive, inefficient, and can burden IT staffs. However, with the unlimited storage of a cloud-based email archiving solution, and the ever-improving eDiscovery systems available, archiving email now has cheaper, more efficient options.
The simple retrieval of an email accidentally deleted by an employee can become a long and frustrating process. Along with being a hassle, a financial burden, and a waste of valuable time, improper email management can lead to unfortunate legal situations if state and federal regulations aren't met with the proper storage and compliance.
The future of email archiving lies in the cloud and SaaS models. In the following years companies will begin to see the financial and personal benefits of not only email archiving, but archiving in the cloud. This is why a cloud based email archiving solution . Sonian is compatible with virtually every email provider, such as Microsoft exchange, Novell Groupwise, and Lotus, making email archiving easier to implement. Using a cloud-powered email archiving solution like Sonian can save you money and give your organization a leg up on the competition.
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